How to Get a Birth Certificate Online in India (Updated 2025 Guide)
A Birth Certificate is one of the most important identity documents in India. It is issued by the Registrar of Births and Deaths under the Municipal Corporation or Panchayat office of your area.
It is used for:
- School admission
- Passport & Aadhaar application
- Government jobs
- Legal proof of age & nationality
The good news is that you can now apply for and download your Birth Certificate online in most Indian states.
✅ What is a Birth Certificate?
A Birth Certificate is an official government record of a person’s date of birth, place of birth, gender, and parents’ names. It’s legal proof of identity and citizenship, usually issued under the Registration of Births and Deaths Act, 1969.
✅ Who Can Apply?
Anyone can apply for a Birth Certificate if:
- The child was born in India (hospital or home)
- Parents, guardian, or authorized person applies
- Application is submitted within 21 days of birth (no late fee)
If applying late, an affidavit and late registration fee are required.
How to Apply for Birth Certificate Online (General Steps)
Follow these steps for any Indian state or UT:
Step 1: Visit the Official State Portal
You can apply through your state’s e-District or municipal website (list below).
Step 2: Select “Birth Certificate” Service
Look for:
🟩 Apply for Birth Certificate or Birth and Death Registration.
Step 3: Fill Online Application Form
Enter the following:
- Child’s Name (if already named)
- Date & Place of Birth
- Gender
- Parents’ Names
- Hospital / House Name
- Address details
Step 4: Upload Documents
Upload scanned copies of:
- Hospital birth report / discharge certificate
- ID proof of parents (Aadhaar, Voter ID)
- Residence proof (Ration Card / Utility Bill)
- Marriage certificate (optional)
Step 5: Submit Application & Pay Fee
Online payment options: Debit/Credit card, UPI, or Net Banking.
Nominal fees: ₹10 to ₹50 only.
Step 6: Download Acknowledgement / Application Number
Save this for tracking your certificate status.
Step 7: Verification & Approval
Once verified by the registrar, your Birth Certificate will be issued online.
Step 8: Download or Print
After approval, visit the same portal → “Search / Download Birth Certificate” and print the PDF copy.
State-Wise Official Birth Certificate Links (2025 Updated)
| State / UT | Apply Online Link |
|---|---|
| Karnataka | https://ejanma.karnataka.gov.in/ |
| Telangana | https://cdma.telangana.gov.in/ |
| Andhra Pradesh | https://cdma.ap.gov.in/ |
| Tamil Nadu | https://gccapp.chennaicorporation.gov.in/birth_death_tn/ |
| Kerala | https://cr.lsgkerala.gov.in/ |
| Maharashtra | https://aaplesarkar.mahaonline.gov.in/ |
| Delhi | https://edistrict.delhigovt.nic.in/ |
| Uttar Pradesh | https://crsorgi.gov.in/ |
| West Bengal | https://edistrict.wb.gov.in/ |
How to Check Birth Certificate Status Online
- Visit the same portal you applied from.
- Click “Check Status / Track Application.”
- Enter your application number or child’s date of birth.
- Click “Submit.”
You’ll see whether the certificate is Under Process / Approved / Ready for Download.
How to Download Existing Birth Certificate Online
If your birth was already registered:
- Go to https://crsorgi.gov.in/ (Central Civil Registration Portal)
- Click Search Birth Record
- Select State, District, and Registration Unit
- Enter name, date of birth, and parents’ names
- Click “Search”
- Download the birth certificate in PDF format
Offline Method (If Internet Not Available)
- Visit your nearest Municipality / Panchayat Office
- Collect the Form-1 (Birth Registration Form)
- Attach hospital certificate + address proof
- Submit to Registrar of Births and Deaths
- Collect printed certificate within 7–10 days
How to Get Birth Certificate Offline in India (2025 Updated Guide)
A Birth Certificate is a legal document that proves your date of birth, place of birth, and parents’ names. Even in 2025, many rural families, senior citizens, and parents of newborns still prefer to get the certificate offline from their Municipality or Gram Panchayat Office.
Here’s the complete offline process explained step by step — simple, realistic, and valid for all Indian states.
✅ Step 1: Visit the Nearest Registration Office
You can visit one of the following offices depending on your location:
- Municipal Corporation / Municipality Office (for city or town residents)
- Gram Panchayat Office (for village residents)
- Urban Local Body Office (ULB) (for district headquarters)
The Registrar of Births and Deaths in that office is the officer who officially issues the birth certificate.
✅ Step 2: Collect the Birth Registration Form (Form No. 1)
Ask for the “Birth and Death Registration Form” or Form No. 1 from the clerk.
This form is provided free of cost.
If your child was born in a hospital, the hospital may also issue a birth intimation slip — you’ll need to attach that.
✅ Step 3: Fill Out the Form Carefully
Fill the form using capital letters and black ink.
You’ll need to provide these details:
- Child’s full name (if not yet named, write “Baby of [Mother’s Name]”)
- Date of birth (as per hospital record)
- Time of birth (if known)
- Place of birth (Hospital / Home address)
- Gender (Male/Female/Other)
- Father’s full name
- Mother’s full name
- Permanent address and postal details
Sign the form at the bottom as the parent or guardian.
✅ Step 4: Attach Required Documents
Attach clear photocopies of the following documents along with the form:
- Hospital Birth Certificate (Discharge slip or letter)
- Proof of identity (Aadhaar card or Voter ID of parents)
- Proof of residence (Ration Card / Electricity Bill)
- Marriage Certificate (optional, if applicable)
- Passport-size photos of parents (optional in some states)
Keep originals for verification.
✅ Step 5: Submit at Registrar Office Counter
Go to the counter where “Birth & Death Registration” is done.
Submit your filled form and attached documents.
The officer will:
- Verify details with hospital records
- Enter data into the Birth Register
- Give you an Acknowledgment Slip with registration number
Keep this slip carefully — it’s proof that your application is under process.
✅ Step 6: Pay Nominal Fee (if applicable)
Usually, birth registration within 21 days of birth is free of cost.
If registration is delayed:
| Delay Period | Late Fee / Requirement |
|---|---|
| 21 to 30 days | ₹10 + written permission from Registrar |
| 1 month to 1 year | ₹25 + affidavit from parents |
| After 1 year | ₹50 + Magistrate Order + Affidavit |
These fees are approximate and vary slightly from state to state.
✅ Step 7: Verification & Entry in Official Records
After submission, the Registrar or Data Entry Operator will enter all details in the Birth Register Book and in the computer database of your local body.
Verification may take 3 to 10 working days.
Once verified, your certificate is generated and printed on official letterhead with a registration number and seal.
✅ Step 8: Collect the Printed Birth Certificate
Visit the same office after the given date (mentioned on your acknowledgment slip).
Ask for your certificate at the Birth and Death counter.
Check that it contains:
- Correct name of the child
- Date and place of birth
- Parents’ names spelled correctly
- Official signature and round seal of Registrar
You can request additional certified copies by paying ₹10–₹20 per copy.
Correction in Birth Certificate (Offline Process)
If you find spelling mistakes or missing details:
- Write an application letter addressed to “The Registrar of Births and Deaths.”
- Attach supporting documents like hospital certificate, school record, or Aadhaar copy.
- Submit at the same office.
- Pay a small correction fee (₹10–₹30).
- The corrected certificate will be issued within 7–10 days.
Important Notes for Parents
✅ Register within 21 days of birth to avoid legal issues.
✅ Ensure hospital staff sends intimation slip to Registrar immediately.
✅ Always verify your details before signing the application.
✅ Keep at least 2 photocopies of your certificate safely.
✅ Birth Certificate is valid for lifetime — no renewal needed.
Documents Needed for Late Registration (After 1 Year)
- Affidavit from parents mentioning date and place of birth
- Proof of birth (hospital record, school admission record, vaccination card)
- ID proof of parents
- Order from Executive Magistrate (for final approval)
This process may take 2–3 weeks depending on your local authority.
Why Offline Birth Certificate Still Matters
Even though India has digital systems, offline registration is still common because:
- Rural areas may not have internet access
- Elderly citizens prefer in-person verification
- Hospitals sometimes delay online entry
- Legal affidavits are easier to handle offline
In such cases, a printed, manually signed Birth Certificate has equal legal validity as an online digital copy.
Estimated Timeframe
| Process Type | Approx. Time |
|---|---|
| Normal Registration (within 21 days) | 5–7 days |
| Late Registration (after 30 days) | 10–20 days |
| Correction Request | 7–10 days |
Purpose of Birth Certificate
- School or college admission
- Passport & Aadhaar application
- Voter ID creation (proof of age)
- Driving License eligibility
- Marriage registration
- Property inheritance & insurance
Tips for Smooth Offline Application
✔ Go early in the morning to avoid queue.
✔ Carry both original & photocopies of all documents.
✔ Check spelling carefully — corrections later can be time-consuming.
✔ Write your mobile number clearly for updates.
✔ Keep acknowledgment slip safe until certificate collection.
Common Mistakes to Avoid
❌ Submitting incomplete forms
❌ Using fake hospital certificates
❌ Ignoring date mismatch between hospital & registration form
❌ Applying after long delay without affidavit
Such mistakes can delay approval or cause rejection.
In Short: Key Points Recap
- Collect “Birth Registration Form No.1” from your local authority.
- Fill with correct details and attach hospital certificate.
- Submit to Registrar within 21 days for free registration.
- Pay nominal fee if registration delayed.
- Collect official certificate after 7–10 days.
Offline Birth Certificate — Summary Table
| Step | Description | Timeline |
|---|---|---|
| 1 | Visit Municipality / Panchayat Office | Day 1 |
| 2 | Fill Form No.1 and attach documents | Day 1 |
| 3 | Submit & receive acknowledgment slip | Day 1 |
| 4 | Verification & record entry | 3–7 days |
| 5 | Collect certificate | Within 7–10 days |
Getting a Birth Certificate offline in India is simple, fast, and legally valid.
For rural families or areas without internet access, visiting the Municipal or Gram Panchayat office is the most reliable option.
Always check your certificate thoroughly after receiving it. Once issued, this document becomes your permanent proof of identity, citizenship, and age — needed for every future application, from school to passport.
Example: Karnataka Birth Certificate (eJanma Portal)
- Visit https://ejanma.karnataka.gov.in/
- Click “Citizen Login” → Birth/Death Services
- Enter child’s details and parents’ Aadhaar number
- View or download certificate directly from dashboard
Example: Telangana Birth Certificate (CDMA Portal)
- Visit https://cdma.telangana.gov.in/
- Select “Birth and Death Registration”
- Choose your district & ULB (Municipality)
- Enter details → Verify OTP → Download certificate
Example: Andhra Pradesh Birth Certificate (CDMA AP Portal)
- Go to https://cdma.ap.gov.in/
- Click “Citizen Services” → Birth Registration
- Fill details & submit documents online
- Track status using application ID
Frequently Asked Questions (FAQ)
Q1. Can I download my birth certificate from any state online?
Yes. Most states now support online download through official portals like eDistrict, eJanma, CDMA, etc.
Q2. How many days does it take?
Normally 7–14 working days after submission.
Q3. Is a digital copy valid?
Yes. Digitally signed PDFs are valid for all government purposes.
Q4. Can I correct mistakes in my birth certificate?
Yes. Apply for “Birth Certificate Correction” on the same portal or at your local municipal office.
Q5. Is Aadhaar mandatory?
It’s strongly recommended for verification and linking.
Getting your Birth Certificate online in India is now fast, simple, and paperless. Whether you’re in Karnataka (eJanma), Telangana (CDMA), or Andhra Pradesh (CDMA AP) — you can register, check status, and download your certificate from the comfort of your home.
Keep your Aadhaar, hospital certificate, and other documents ready. Applying early ensures a smooth, verified certificate valid across India.